Managing event staff on a tight budget can be a challenge, but tools like Quickstaff simplify the process. By automating scheduling, tracking availability, and centralizing communication, these tools save time and reduce errors. Businesses using scheduling software report cutting labor costs by up to 20% and saving 5–10 hours weekly. Quickstaff, designed for event managers, offers features like real-time availability, automated waitlists, and mobile access, starting at just $49/month for small teams.
Key Features of Quickstaff:
Pricing Plans:
Quickstaff helps event managers save time, reduce costs, and improve team coordination, making it a practical solution for businesses of all sizes.
Quickstaff is designed specifically for businesses in the event industry - caterers, wedding planners, event vendors, and staffing agencies - that rely on temporary and seasonal staff. It addresses the unique hurdles of scheduling for events, making staff management more efficient and less stressful.
One of its standout features is the real-time availability display, which eliminates the need for endless phone calls and text chains. This feature helps avoid double bookings and those dreaded last-minute staffing emergencies. Jaime S., VP at Lisa's Catering, shares her experience:
"Prior to Quickstaff, I was using Excel spreadsheets to track my employees and their shift availability. My life changed the day I started using Quickstaff!"
Quickstaff also centralizes event information, allowing managers to instantly identify and fill staffing gaps.
Quickstaff is packed with tools that simplify event staffing:
Quickstaff keeps pricing simple and transparent, offering three tiers with no hidden costs:
All plans include unlimited events, so you won’t face unexpected charges during busy seasons. Kelly from The Abbot KC highlights the benefits:
"The time that we have been able to save by using this staff scheduling software has allowed us to tackle the other issues that we face thereby improving our overall events!"
Event managers are always walking a tightrope - keeping costs in check without letting quality slip. Quickstaff tackles this balancing act head-on with tools that save time, cut errors, and streamline operations, all while keeping your budget in mind.
Scheduling by hand can feel like a black hole, swallowing hours you could spend on growing your business. Quickstaff changes the game by automating those repetitive tasks.
Take the automated waitlist, for example. When someone cancels, the system instantly notifies potential replacements - no more frantic calls or endless text chains. Steven Townsend, an Event Manager, shared how this feature transformed his workflow:
"I used to be on the phone all the time to schedule staff. Now, within a few minutes, I can schedule all the staffing I need for my events. Quickstaff is easily the best event staff app out there."
The dashboard adds another layer of efficiency by giving you a clear, real-time view of staffing needs. This visibility helps avoid double bookings or last-minute fixes that can cost you both time and money.
Jennifer Manley, a Staffing Coordinator, highlighted how much easier her job has become:
"My time spent scheduling has shrunk majorly, leaving me more time to focus on recruiting, on-boarding, and training."
By cutting down on the time spent coordinating schedules, managers can focus on initiatives that grow the business - like developing staff or improving client relationships. Less time on admin means more time for what really matters.
Automation is just one piece of the puzzle. Clear communication is equally crucial for avoiding costly mistakes. Errors in scheduling can lead to overtime payouts, last-minute replacements, or even poorly staffed events that damage your reputation. Quickstaff's communication tools help you sidestep these pitfalls.
With unlimited messaging, everyone stays in the loop. Managers can send updates to all staff or specific groups, ensuring the right people get the right information. Automated reminders about upcoming shifts reduce no-shows and the chaos they bring.
Gone are the days of staff claiming they "never got the memo." Everything is documented within the platform, creating accountability and reducing disputes. When employees have accurate details about event times, locations, and expectations, they show up prepared and on time.
And if something changes last minute? Real-time updates let managers address issues instantly. Whether it’s a shift adjustment or a question from a staff member, Quickstaff handles it all in one place - no more playing phone tag. This responsiveness keeps small misunderstandings from spiraling into bigger, costlier problems.
Being stuck at a desk can slow you down, especially when you need to make quick decisions. Quickstaff's mobile-friendly platform ensures you’re never out of reach, no matter where you are - at the venue, meeting a client, or working remotely.
This mobility is a game-changer. If someone calls in sick an hour before an event, you can log in, check availability, and fill the gap on the spot. No need to rush back to the office. Quick responses like this prevent understaffing, which can hurt service quality and client satisfaction.
Mobile access also lets you adjust schedules during an event. If it runs longer than planned or needs more hands on deck, you can make updates in real time. This flexibility helps avoid both understaffing (which frustrates clients) and overstaffing (which wastes money).
The best part? Every feature works just as smoothly on mobile as it does on a desktop. Whether you’re on the go or at your desk, Quickstaff keeps your scheduling seamless and your operations running smoothly.
Use your scheduling software wisely to cut costs and streamline your operations. Quickstaff offers features that can make your scheduling more efficient - here’s how to make the most of them.
Manually scheduling shifts takes up valuable time that could be better spent growing your business. Let automation handle the tedious tasks so you can focus on bigger priorities.
For example, automated availability tracking shows you who’s free in real time, saving you from endless back-and-forth conversations. When staff can mark their unavailable dates directly in the system, you’ll know who’s ready to work before assigning shifts.
The automated waitlist feature is a lifesaver for last-minute changes. It instantly notifies qualified replacements based on their availability and role, ensuring smooth transitions without extra effort on your part.
Rules-based scheduling takes things a step further by automatically enforcing availability and time-off requests. This eliminates scheduling conflicts before they arise, reducing errors and preventing costly mistakes like double-booking or scrambling for last-minute coverage.
Disorganized information can lead to costly errors. If your event details are scattered across spreadsheets, emails, and sticky notes, mistakes are bound to happen.
Centralizing all event details in one platform makes a big difference. It prevents double-bookings and staffing conflicts by giving you instant visibility into your schedule. For instance, if your top server is already assigned to a corporate event on Saturday, you won’t accidentally assign them to a wedding the same day.
You’ll also gain real-time insights into staffing needs. Spotting overstaffing early - like noticing you’ve assigned eight servers to an event that only needs six - lets you make adjustments and avoid paying for unnecessary labor.
When all your event and staffing details are in one place, your team can communicate and collaborate more effectively.
Poor communication can be expensive. If a staff member misses an update about a time change, it could lead to no-shows, emergency staffing fees, or a drop in service quality.
Built-in messaging tools simplify communication. Instead of juggling emails, texts, or phone calls, you can send updates to your entire team or specific groups directly through the platform. For example, notifying all servers about a menu change takes just seconds.
Shift confirmations are another valuable feature. With one tap, staff can acknowledge their assignments, eliminating confusion about whether they received or accepted their shifts. This reduces disputes and ensures everyone is on the same page.
For event staffing, clear communication about details like timing, location, dress code, and responsibilities ensures your team arrives prepared. When everyone knows what’s expected, events run smoothly, and you avoid the chaos and costs of last-minute fixes.
The platform also keeps a record of all communications. If questions arise about instructions or changes, you’ll have a clear trail to refer to, preventing misunderstandings from escalating into bigger problems.
Real-time updates are especially handy during events. If something changes - like an event running longer than expected or the need for extra staff - you can notify your team immediately. Quick responses mean you can adapt on the fly without delays or confusion.
Managing event staff doesn’t have to be a headache or a drain on your resources. With Quickstaff, event managers can simplify their operations, save time, and cut costs through smart automation, centralized tools, and efficient communication.
Forget juggling endless calls, emails, and spreadsheets. With Quickstaff, you can schedule your team in just minutes. That saved time can be redirected to what really matters - finding top-notch staff, improving training programs, and scaling your business.
The financial perks are just as compelling. Quickstaff helps prevent scheduling conflicts, which means no more last-minute chaos or scrambling for emergency replacements. Avoiding no-shows alone can save you between $50 and $200 per missed shift, depending on the role. Plus, centralized scheduling eliminates double-bookings and flags overstaffing early, helping you trim unnecessary payroll expenses.
As your business grows, Quickstaff grows with you. Whether you’re managing 10 staff members or 50, the platform scales seamlessly without piling on extra administrative work. Starting at just $49/month for up to 35 staff, it’s a cost-effective solution designed to support your expansion. You’re not just purchasing software - you’re investing in smoother operations, happier staff, and fewer errors, all of which enhance your ability to deliver top-tier events and respond quickly to client needs.
With Quickstaff, you can keep your budget in check while running smarter, more efficient events. It’s time to work smarter, not harder, and deliver the exceptional experiences your clients deserve.
Quickstaff simplifies scheduling and managing temporary staff, cutting down on time and effort. It automates key tasks like setting up events, tracking staff availability, and handling communication, reducing the hassle of manual coordination and follow-ups.
With tools like centralized event management and automated reminders, Quickstaff helps you avoid common pitfalls like scheduling mistakes, overstaffing, or last-minute scrambles. Plus, its mobile-friendly design lets you stay on top of everything, no matter where you are, ensuring your operations stay efficient and on track.
Quickstaff simplifies the often chaotic task of managing temporary staff schedules. It provides tools for creating events, scheduling staff, and tracking their availability. These features help ensure clear communication, avoid overlapping shifts, and reduce the chances of missed assignments.
By incorporating waitlists and centralized event management, Quickstaff allows you to adapt to changes and fill scheduling gaps with ease. Its streamlined approach to communication and scheduling insights helps minimize unexpected issues, keeping events organized and running efficiently.
Quickstaff's platform is designed with mobile users in mind, making it easy for managers to schedule and manage staff on the go. Whether you're away from your desk or juggling multiple tasks, the intuitive mobile tools let you create schedules, check staff availability, and oversee event details with just a few taps.
This streamlined approach means you can quickly adapt to last-minute changes, ensuring your team stays organized and your events stay on track, no matter where you are.
