The Event Staff Blog

Shamelessly written for those who use event staff scheduling software


Temporary Staffing Software Makes Life Easier

April 11, 2023

When it comes to using temporary staff for your business, it's convenient and makes it easy to work events without dealing with the payroll, benefits, and paperwork that comes with long-term employees. However, a temporary staff comes with its own set of issues.

Scheduling Conflicts

One of the major differences between temporary employees and long-term employees is that your regular employees work just for you. However, temporary employees have other commitments as well. This means that scheduling conflicts come up that can affect your event.

With a temporary staffing software, that is not an issue because events can be synced with Google Calendar, iCal (Apple), Outlook, Yahoo, and the Hotmail Calendar. Even if an event is months in the future, you won't have to worry that your temporary staff is double booked.

Clear Communication

One of the usual issues with temporary staff is that you don't communicate with them as often as full time people. With a regular employee, you see them almost every day and they know their schedule in advance. While a temporary employee may get the notification to work, there is no reminder in place to keep them informed of it and when the event comes up, they may have already forgotten or have booked something else. With temporary staffing software, that is not an issue since they stay "in the know" every step of the way.

Locating Workers

Yet another issue with temporary staff is locating everyone. Since these workers are not at your location it can be difficult to notify everyone of an event. With temporary staffing software, everything is in one central place so you staff every event without leaving your office.

You have the worker's name, gender, location, the role they play at the event, and their email address. If you choose to invite them to work an event, they get an email with the event name, location, date, call time, location details, their role, and any extra notes that you have added. And by the way, temporary workers can block out dates that they are not available so that you do not waste your time inviting workers that are not going to be available in the first place. If a temporary worker is not available, you simply do not see that person as an option, which saves you time.

Simple Responses

In the past, you may have had to call the temporary worker to ask if they could work an event, write their name down after a confirmation, then hope for the best. With temporary staffing software from QuickStaff Pro, it is as simple as a 1-Click confirmation. After the temporary worker gets the notification of the event, all they have to do is click one of two buttons:

  1. Accept It
  2. Decline It

That's it! No one has to feel obligated to accept, only to cancel later because they weren't really committed in the first place, which as you know, actually happens sometimes. And, you do not have to worry about a stack of paperwork that can get lost or mixed up. Instead, everything that has to do with your staffing needs is in one convenient location where it is easily accessed when you need it.

Let's face it, staffing an event has enough headaches without having to worry about these frustrations in dealing with temporary workers so why not give try it out and see for yourself with a free trial.

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