The Event Staff Blog

Shamelessly written for those who use event staff scheduling software


Event Staff Scheduling Made Quick and Easy with Quickstaff

April 11, 2023

In recent past, staff scheduling was typically done with a calendar, spreadsheet and sticky notes or a few handwritten reminders. While it may have served its purpose for beginners, this method of doing things certainly isn't the fastest or most accurate way for professionals who have better things to do.

Fortunately, the modern era of technology has made staff scheduling easier than ever. Here are six ways the Quickstaff scheduling system makes life easier for everyone.

1) Schedule from one central dashboard

You no longer need to wrestle with a calendar, spreadsheet, notepad, emails, phone calls and text messages. Instead, you can schedule your staff and see your whole schedule from ONE SINGLE location!

2) Access your work from anywhere

You no longer have to worry about lost paperwork, calendars that are at your office when you're away, or spreadsheets that tend to get disorganized.

The Quickstaff platform is 100% online, which means you can access it at any time, from anywhere in the world. There's no better way to stay dialed in and always informed.

3) Set it & forget it (it's automatic!)

With QuickStaff, you can schedule your staff in three simple steps:

Step 1: Create an event
Step 2: Choose your staff by their roles (waiter, bartender, cook, etc.)
Step 3: Let Quickstaff contact & confirm those you invite

4) Know who is available & who is not

One of the biggest frustrations of staff scheduling is staff unavailability. You spend your time creating the perfect schedule and contact your team members, only to discover they aren't available.

Now you can see everyone's availability before you start. Each employee can block out dates so they're not even an option when scheduling for a conflicting event.

5) No training required (for you or your team)

The biggest obstacle to trying a new system is the ease of execution. With Quickstaff, there's no training required!

Whenever you create an event, simply invite the team members you want to include.

The system then generates an automatic email, through which they can simply accept or decline.

It's that easy!

6) Synch up with your schedule

Don't want to keep multiple calendars on the go? You and your team can add every Quickstaff event to any major calendar provider. This prevents every member of the team from double-booking or forgetting an event.

Ready to Improve Your Staff Scheduling?

Want to see just how much better event staff scheduling can really be?

Quickstaff has helped caterers and event vendors schedule their staff for over 20,000 events since 2013.

Get started with a free 14-day trial! There's no cost and no credit card required. Cancel anytime.

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