Jul 2, 2020

Event Planner Kit: 25 Things You Need to Be Prepared for Anything on Event Day

Preparation is a big part of the event planning business. However, despite your best efforts, something unexpected will inevitably happen, requiring you to think on your feet. It could be something broken you need to fix, a brochure you forgot to ship or an important item your client left at home. Whatever it happens to be, cut down on your event-day stress by always being ready for anything with your event planner kit.

Here's a quick list to get you started. This could be a kit you assemble for every event, or a box you keep in your trunk at all times. Do whatever makes the most sense for your situation.

  1. Pins (straight, safety, bobby, etc)
  2. Glue
  3. Staples
  4. Notepad
  5. Pens
  6. Markers
  7. Exacto knife
  8. Tape
  9. Zipties
  10. Batteries
  11. Chargers
  12. Two way radio
  13. Timeline / schedule for the day
  14. Floor plans
  15. Seating charts
  16. Guest lists
  17. Promotional materials for your business (Brochures, sell sheets, catalogues, brochures, etc)
  18. Extra clothes
  19. Emergency box (fake wedding rings, bandaids, umbrella, antacids, aspirins)
  20. Tool kit
  21. Cash
  22. iPod full of music
  23. Flash drive with backup of all presentations
  24. Bottled water
  25. Protein bar

What's in your event planner kit?

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The Best Places to Buy Catering Supplies

Jonathan Kelly
Sourcing catering supplies can be tough because you never know if you’re getting a good deal or if their products are quality. Here is a list of some of our favorite catering supplies websites in no particular order. We hope this list will help you narrow your choices next time you order.

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See who's available and schedule them quick